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Regulations Manual

Administrative Regulations Manual & Procedures

Under Policy Governance®, within the directives and limitation listed in the Board Governance Policies, the Board delegates the development and implementation of Administrative Regulations and procedures to the Superintendent and staff, except in regard to issues for which they are mandated by law to take direct action. A comprehensive review and revision of all District policies and procedures was completed between August and December 2015, and the conversion to an Administrative Regulations Manual was completed on February 1, 2016.

Regulations establish legal records and standards of conduct for the school district. Regulations can provide a bridge between the School Board's philosophy and goals and the everyday administration of programs.

The Issaquah School District is continually updating Regulations and procedures to keep current with state laws and regulations as well as best practices. Regulations or procedures on this website may be in transition or in process of being revised. Please contact Tricia Romo, Public Records Officer, if you have a specific policy question or to double-check on a Regulation.

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3000 - Students

Enrollment Procedure - 3120P


Code: 3120P

Adopted: 12/29/2015

Enrollment

Enrollment and attendance records shall be maintained in each school building. At the conclusion of the year, the enrollment and attendance information shall be recorded on the student's permanent record.

The attendance registers shall remain in the school building for a period designated by the Local Government Common Records Retention Schedule, after which time they shall be sent to the District office to be destroyed.

Annually each school shall report to the District actions taken to reduce any student’s absenteeism following the student’s fifth absence in one month, seventh absence in one month, or tenth absence in one year. The District shall report this information annually to the superintendent of public instruction:

  1. The number of enrolled students and the number of unexcused absences;
  2. The number of enrolled students with ten or more unexcused absences in a school year or five or more unexcused absences in a month;
  3. A description of any programs or schools developed to serve students who have had five or more absences in a month or ten in a year including information about the number of students in the program or school and the number of unexcused absences of students during and after participation in the program. The reports shall also describe any placements in an approved private nonsectarian school or program or certified program under a court order.
  4. The number of petitions filed by a school or a parent with the juvenile court; and

The information in these reports shall not disclose the names or other identification of the students or parents.

For purposes of enrollment count, a "full-time equivalent student" shall be:

Grade K:   20 hours or more per week or four hours or more for 90 scheduled days or 10 hours or more per week or two hours or more for 180 scheduled days. 
Grade 1-3:  20 hours or more per week or four hours or more for 180 scheduled days. 
Grade 4-10:  25 hours or more per week or five hours or more for 180 scheduled days. 
Grade 11-12:  25 hours or more per week or five hours or more for 180 scheduled days; the equivalent in a combination of high school, community college and/or vocational-technical institute courses; or the equivalent in an alternative school program. 
 

Alternative Learning Experiences: Full-time equivalency will be determined by documentation of all hours of learning activities pursuant to WAC 392-121-182(4). Normal class change/passing time may be counted as part of this requirement. Lunch, however, is excluded.

No student may be counted on any school's or program's enrollment report who has been absent from school for more than twenty consecutive school days until attendance is resumed. No part-time student that has not attended school at least once within a period of twenty consecutive school days may be counted as an enrolled student until attendance is resumed. School days are defined as regularly scheduled instructional days for the general population of the school or district the student is enrolled in, regardless of the student's individualized schedule.

Procedures for handling excused and unexcused absences are defined in 3122P (Excused and Unexcused Absences).

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