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Regulations Manual

Administrative Regulations Manual & Procedures

Under Policy Governance®, within the directives and limitation listed in the Board Governance Policies, the Board delegates the development and implementation of Administrative Regulations and procedures to the Superintendent and staff, except in regard to issues for which they are mandated by law to take direct action. A comprehensive review and revision of all District policies and procedures was completed between August and December 2015, and the conversion to an Administrative Regulations Manual was completed on February 1, 2016.

Regulations establish legal records and standards of conduct for the school district. Regulations can provide a bridge between the School Board's philosophy and goals and the everyday administration of programs.

The Issaquah School District is continually updating Regulations and procedures to keep current with state laws and regulations as well as best practices. Regulations or procedures on this website may be in transition or in process of being revised. Please contact Tricia Romo, Public Records Officer, if you have a specific policy question or to double-check on a Regulation.

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3000 - Students

Excused and Unexcused Absences - 3122


Code: 3122

Adopted: 9/24/1986

Last Revised Date: 8/18/2018

Related Procedures:

Students are expected to attend all assigned classes each day. Teachers shall keep a record of absence and tardiness as set forth below.

Definition of Absence and Tardy

As used in this Regulation and accompanying Procedure 3122P, an “absence” means a student is (a) not physically present on school grounds, and (b) not participating in the following activities at an approved location: instruction, any instruction-related activity, or any other district or school approved activity that is regulated by an instructional/academic accountability system, such as participation in District-sponsored sports.

The District will mark a student absent when the student has an absence for any full instructional hour for elementary students or any full class period for secondary students.

As used in this Regulation and accompanying Procedure 3122P, a “full-day absence” is when a student is marked absent for fifty-percent or more of their scheduled day.

As used in this Regulation and accompanying Procedure 3122P, a “tardy” is non-attendance for less than a full instructional hour for elementary students or less than a full class period for secondary students. The District will not convert or combine tardies into absences that contribute to a truancy petition.

Students shall not be absent if:

  1. They have been suspended, expelled, or emergency expelled pursuant to chapter 392- 400 WAC;
  2. Are receiving educational services as required by RCW 28A.600.015 and chapter 392- 400 WAC; and
  3. The student is enrolled in qualifying “course of study” activities as defined in WAC 392- 121-107.

Excused Absences

Regular school attendance is necessary for mastery of the educational program provided to students. Daily attendance and active participation in each class are critical parts of the learning process. Students, at times, may appropriately be absent from class. The following principles shall govern the development and administration of attendance procedures within the District:

  1. Excused absences are absences due to:
    1. Illness, health condition or medical appointment (including, but not limited to, medical, counseling, dental, optometry, pregnancy, and in-patient or out-patient treatment for chemical dependency or mental health) for the student or person for whom the student is legally responsible;
    2. Family emergency, including, but not limited to, a death or illness in the family;
    3. Religious or cultural purpose including observance of a religious or cultural holiday or participation in religious or cultural instruction;
    4. Court, judicial proceeding or serving on a jury;
    5. Post-secondary, technical school or apprenticeship program visitation, or scholarship interview;
    6. State-recognized search and rescue activities consistent with RCW 225.055;
    7. Absence directly related to the student’s homeless or foster care/dependency status;
    8. Absences related to deployment activities of a parent or legal guardian who is an active duty member consistent with RCW 705.010;
    9. Absences due to suspensions, expulsions or emergency expulsions imposed pursuant to chapter 392-400 WAC if the student is not receiving educational services and is not enrolled in qualifying “’course of study” activities as defined in WAC 392-1212-107;
    10. Absences due to student safety concerns, including absences related to threats, assaults, or bullying;
    11. Absences due to a student’s migrant status; and
    12. An approved activity that is consistent with District policy and is mutually agreed upon by the principal or designee and a parent, guardian, or emancipated youth.
    A school principal or designee has the authority to determine if any absence meets the above criteria for an excused absence. The principal or designee may only grant permission for a student’s absence providing such absence does not adversely affect the student’s educational process.
  2. Assignments and/or activities not completed because of an excused absence or tardiness may be made up in the manner provided by the teacher. A student shall be allowed one make up day for each day of absence. Failure to punctually complete missed assignments will result in the loss of credit for those Students should note that not all types of work can be made up (special panels, guest speakers, etc.).
  3. An excused absence shall be verified by the parent or guardian, the student if legally emancipated, or school authority responsible for the absence. If attendance is taken electronically, either for a course conducted online or for students physically within the District, an absence will default to unexcused until such time as an excused absence may be verified by a parent or other responsible adult. If a student is to be released for health care related to family planning or abortion, the student may require that the District keep the information confidential. Students thirteen and older have the right to keep information about drug, alcohol or mental health treatment confidential. Students fourteen and older have the same confidentiality rights regarding HIV and sexually transmitted diseases.

Unexcused Absences

  1. Any absence from school is unexcused unless it meets one of the criteria above for an excused
  2. As a means of instilling values of responsibility and personal accountability, a student whose absence is not excused will experience the consequences of his/her absence. A student's grade may be affected if a graded activity or assignment occurs during the period of time when the student is
  3. The District’s procedures for addressing and attempting to ameliorate unexcused absences are set forth in Procedure 3122P.
 

Cross References:

Regulation:

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Management Resources:

  • 2012 - December Issue
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