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Regulations Manual

Administrative Regulations Manual & Procedures

Under Policy Governance®, within the directives and limitation listed in the Board Governance Policies, the Board delegates the development and implementation of Administrative Regulations and procedures to the Superintendent and staff, except in regard to issues for which they are mandated by law to take direct action. A comprehensive review and revision of all District policies and procedures was completed between August and December 2015, and the conversion to an Administrative Regulations Manual was completed on February 1, 2016.

Regulations establish legal records and standards of conduct for the school district. Regulations can provide a bridge between the School Board's philosophy and goals and the everyday administration of programs.

The Issaquah School District is continually updating Regulations and procedures to keep current with state laws and regulations as well as best practices. Regulations or procedures on this website may be in transition or in process of being revised. Please contact Tricia Romo, Public Records Officer, if you have a specific policy question or to double-check on a Regulation.

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3000 - Students

Excused and Unexcused Absences Procedure - 3122P


Code: 3122P

Adopted: 9/24/1986

Last Revised Date: 8/18/2018

Students are expected to attend all assigned classes each day. Teachers shall keep a record of absences and tardiness as set forth in Regulation 3122. Schools will contact households informing parents that their student(s) were marked absent that day.

At the beginning of each school year, the District will provide information to students and parents regarding the benefits of regular school attendance; the potential effects of excessive absenteeism, whether excused or unexcused, on academic achievement and graduation and dropout rates; the school’s expectations of the parents to ensure regular school attendance; the resources available to assist the child and the parents; the role and responsibilities of the school; and the consequences of truancy, including the compulsory education requirements under Washington law.

A. Excused Absences

The following procedures govern certain types of excused absences defined in Regulation 3122:

  1. Absences due to illness, health condition, medical appointment, family emergency, religious or cultural purposes, court appointments, post-secondary visits, search and rescue activities, student safety concerns, deployment activities, or a student’s migrant, homeless or foster care status: The parent is expected to notify the school office by 8:00 AM of the day following the absence or send a signed note of explanation with the student upon his/her return to school. Adult students eighteen (18) years of age or older and emancipated students (those over sixteen (16) years of age who have been emancipated by court action) shall notify the school office of their absences with a signed note of Students fourteen (14) years old or older who are absent from school due to testing or treatment for a sexually transmitted disease shall notify the school of their absence with a signed note of explanation, which will be kept confidential. Students thirteen (13) years and older may do the same for mental health, drug or alcohol treatment; and all students have that right for family planning and abortion. A parent may request that a student be excused from attending school in observance of a religious holiday.
  2. Mutually agreeable absences for approved activities that are consistent with District policies: To obtain an excused absence for approved activities, the student must get a pre-arranged absence form from the Attendance Office and circulate the form among his/her teachers, who will sign it and indicate to what extent the student’s grade and/or progress will be affected by the proposed absence(s). The parent shall sign the form and return it to the Attendance Office one week prior to the first scheduled absence. The Attendance Office will notify the parents/student if the absence will be excused according to Regulation 3122 criteria. For example, in participation-type classes, the student may not be able to achieve some of the objectives of the unit of instruction as a result of absence from class. In such a case, an adverse effect on the student's educational progress may include a lower Parents and students are responsible for understanding the effect of the requested absence(s) on the student’s grade and his/her standing. In general, however, pre-arranged absences shall not be approved if they cause a serious adverse effect on the student’s educational progress, e.g., if such absences cause a loss of credit.
  3. Absence resulting from disciplinary actions: Regulation 3122 sets forth the criteria for determining whether a student is absent due to disciplinary action. Any absences as a result of disciplinary action are excused and students shall have the right to make up assignments or exams missed during the time they are denied entry to the classroom. All suspensions and/or expulsions will be reported in writing to the superintendent within 24 hours after imposition.
  4. Extended illness or chronic health condition: If a student is confined to home or hospital for an extended period, the school shall arrange for the accomplishment of assignments at the place of confinement whenever practical. If the student is unable to do his/her schoolwork, or if there are major requirements of a particular course which cannot be accomplished outside of class, the student may be required to take an incomplete or withdraw from the class without penalty. The school team should convene on behalf of a student with an extended illness or chronic health condition that is impacting school attendance and consider any input and recommendations of the student’s medical provider.

Absences need to be verified by the parent or guardian. Parents should provide their students with a note or contact the Attendance Office no later than 8:00 A.M. of the day following an absence and or consistent with the building Student Handbook. After an absence, students are to report directly to the Attendance Office and then to class.

Assignments and/or activities not completed because of an excused absence or tardiness may be made up in the manner provided by the teacher. A student shall be allowed one make up day for each day of absence. Failure to punctually complete missed assignments will result in the loss of credit for those assignments. Students should note that not all types of work can be made up (special panels, guest speakers, etc.).

B. Unexcused Absences

Unexcused absences fall into two categories: submitting a signed excuse which does not constitute an excused absence as defined above, or failing to submit any type of excuse statement signed by the parent, guardian, or student if at least eighteen (18) years of age or legally emancipated. This type of absence is also defined as truancy. The procedures in this section will be followed for students with full-day unexcused absences, as that term is defined in Regulation 3122.

  1. Each full-day unexcused absence shall be followed by a warning letter or telephone call to the parent of the student. Each written notice shall be in English or the primary language of the
  2. After three (3) unexcused full-day absences within any month, a conference will be scheduled between the parent, student and principal/designee (a regularly scheduled teacher- parent conference held within thirty days of the third unexcused absence may substitute). If the parent does not attend the scheduled conference, the conference may be conducted with the student and principal/designee. If the parent did not attend, he/she shall be notified of the steps taken to eliminate or reduce the child’s absence.
  3. At some point after the second (2nd) and before the fifth (5th) full-day unexcused absence, the District will take data-informed steps to eliminate or reduce the student’s absences as specifically set forth in RCW 225.020(1)(c), including all subsections.
  4. Not later than the student’s fifth (5th) unexcused full-day absence within any month, the District shall enter into an agreement with the student and parents that establishes school attendance requirements, refer the student to a community truancy board as defined in RCW 225.025 or file a petition and affidavit with the juvenile court alleging a violation of RCW 28A.225.010.
  5. No later than the seventh (7th) unexcused full-day absence within any month or upon the tenth (10th) unexcused full-day absence during the current school year, the District shall file a petition and affidavit with the juvenile court alleging a violation of RCW 225.010 by the parent, student, or parent and student. The petition consists of written notification to the court alleging that:
    1. The student has at least five (5) or more unexcused full-day absences within any month during the current school year or ten (10) or more unexcused full-day absences in the current school year;
    2. Actions taken by the District have not been successful in substantially reducing the student’s absences from school;
    3. Court intervention and supervision are necessary to assist the District to reduce the student’s absences from school; and
    4. Additionally, the petition shall include the other required components set forth in RCW 225.030.

Generally, a student’s grade shall not be affected if no graded activity is missed during an unexcused absence. However, any work due or assigned during an unexcused absence cannot be made up for credit. 

C. Attendance Requirements for Children Under Eight (8) Years of Age.

Although compulsory attendance laws only apply to children who are at least eight (8) years of age up to eighteen (18) years of age (see Regulation 3121), students who are less than eight (8) years of age who have been enrolled in the District’s schools are required to attend school, and their parents are responsible for ensuring that they attend. Parents who wish to withdraw their children before the children are eight (8) years old and against whom no truancy petition has been filed, may withdraw the students from school. When a student who is less than eight years old has unexcused absences, the District shall do the following:

  1. Notify the parent or guardian in writing or by telephone after one (1) unexcused full-day absence in any month.
  2. Request a conference with the parent or guardian and child to analyze the causes of the student’s absences after three (3) unexcused full-day absences in any month (a regularly scheduled teacher-parent conference held within thirty days of the third unexcused absence may substitute).
  3. Take steps to eliminate or reduce the student’s absences, including: adjusting the school program, school, course assignment; providing more individualized or remedial instruction; offering enrollment in alternative schools or programs; or assisting in obtaining supplementary services.
  4. After seven (7) unexcused full-day absences in a month, or ten (10) unexcused full-day absences in a school year, the District shall file a truancy petition.

D. Conference for Elementary Students for Excused

In the event that a child in elementary school is required to attend school under Washington law and has five (5) or more excused absences in a single month during the current school year, or ten

(10) or more excused absences in the current school year, the District will schedule a conference or conferences with the parent and child for the purpose of identifying the barriers to the child’s regular attendance, and the supports and resources that may be made available to the family so that the child is able to regularly attend school (a regularly scheduled parent-teacher conference held within thirty days of the absences may substitute).

The conference must include at least one District employee such as a nurse, counselor, social worker, teacher, or community human services provider, except in those instances regarding the attendance of a child who has an Individualized Education Program or a plan developed under Section 504 of the Rehabilitation Act of 1973, in which case the reconvening of the team that created the program or plan is required.

A conference is not required in the event of excused absences for which prior notice has been given to the school or a doctor’s note has been provided and an academic plan is put in place so that the child does not fall behind

E. Tardiness

Unless properly excused, students are required to be in class each assigned class period and on time. Consequences for unexcused tardiness are progressive, beginning at the level of the classroom teacher.

When a student’s tardiness becomes frequent or disruptive, the student may be referred to the appropriate administrator/designee. If interventions are ineffective in changing the student’s attendance behavior, corrective action may be considered.

F. Partial Day Absence

Students who leave class during the school day must be properly checked out through the Attendance Office (see 3124 and 3124P). An absence that results from a student leaving class during the school day will be deemed excused or unexcused based on the criteria set forth in Regulation 3122. Leaving class without prior approval and without properly signing out may be cause for disciplinary action.

G. Class Absence Limit Before Loss of High School Credit

  1. Regular school attendance is necessary for mastery of the educational program provided to Daily attendance and active participation in each class are critical parts of the learning process.

    Therefore, in any semester, when a student accumulates, 11 (IHS/SHS) or 8 (LHS) excused or unexcused absences in a class, or 5 unexcused absences in any one month in a class, the student and parent/guardian will be notified that a meeting with the Attendance Intervention Team is required. This team will work with the students and families on strategies to improve attendance and will ultimately determine if credit will be awarded, when a student reaches 11 (IHS/SHS) or 8 (LHS) absences. School-approved activities and discipline suspensions that require a student to miss class do not count as one of these absences. Pre-arranged and all other absences, excused and unexcused, are included. The circumstances pertaining to the student’s inability to attend school will be taken into consideration, whether the absences are directly related to the student’s disability under Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act, or the Individuals with Disabilities Education Act.
  2. The purpose of the Attendance Intervention Team is to maximize the daily attendance and learning of all students. The Attendance Intervention Team shall be composed of the student, parent(s)/guardian(s), the student’s assigned administrator and counselor, and the AIT facilitator. Other individuals may be asked to attend as appropriate. This could include a school nurse, Graduation Specialist, IEP case manager, 504 manager, etc. In all cases the student and parents will be made aware of any additional attendees.

    The committee will thoughtfully consider the appropriateness and circumstances of each absence and will notify the student regarding whether credit will be awarded within 3 days.

    If credit is not awarded, an “N.C.” grade will be assigned if the student comes to class and is productive. An “F” grade will be assigned if the student does not come to class and act in a productive manner. An “N.C.” grade will not be factored into a student’s G.P.A., whereas an “F” grade will be included.

H. Forgery

Any student who presents false evidence, with or without the consent of his/her parent, in order to wrongfully qualify for an excused absence shall be subject to the same corrective action that would have occurred had the false excuse not been used. In addition, corrective action for the falsehood will also be imposed. 

I. Adult and Emancipated Students

Emancipated students are students at least sixteen (16) years of age who have been emancipated by the court. Prior to the assumption of full responsibility for attendance and all other school functions by the emancipated student, it is strongly recommended that a parent/guardian/student conference with an administrator be held.

J. Conformance With State And District Regulations

All actions imposed for failure to comply with the attendance policies and procedures shall be implemented in conformance with state and District regulations regarding corrective action or punishment.

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