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Regulations Manual

Administrative Regulations Manual & Procedures

Under Policy Governance®, within the directives and limitation listed in the Board Governance Policies, the Board delegates the development and implementation of Administrative Regulations and procedures to the Superintendent and staff, except in regard to issues for which they are mandated by law to take direct action. A comprehensive review and revision of all District policies and procedures was completed between August and December 2015, and the conversion to an Administrative Regulations Manual was completed on February 1, 2016.

Regulations establish legal records and standards of conduct for the school district. Regulations can provide a bridge between the School Board's philosophy and goals and the everyday administration of programs.

The Issaquah School District is continually updating Regulations and procedures to keep current with state laws and regulations as well as best practices. Regulations or procedures on this website may be in transition or in process of being revised. Please contact Tricia Romo, Public Records Officer, if you have a specific policy question or to double-check on a Regulation.

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3000 - Students

Student Records - 3231


Code: 3231

Adopted: 9/24/1986

Last Revised Date: 8/1/2019

Related Procedures:

The District shall maintain those student records necessary for the educational guidance and/or welfare of students, for orderly and efficient operation of schools and as required by law. All information related to individual students shall be treated in a confidential and professional manner. The District will use reasonable methods to ensure that teachers and other school officials obtain access to only those education records in which they have legitimate educational interests. When information is released in compliance with state and federal law the District and District employees are immune from civil liability unless they acted with gross negligence or in bad faith.

The District will retain records in compliance with the current, approved versions of the Local Government General Records Retention Schedule (CORE) and the School Districts and Educational Service Districts Records Retention Schedule, both of which are published on the Secretary of State’s website at: www.sos.wa.gov/archives/recordsretentionschedules.aspx.

Student records are the property of the District but shall be available in an orderly and timely manner to students and parents. “Parent” includes the state department of social and health services when a minor student has been found dependent and placed in state custody. A parent or adult student may challenge any information in a student record believed inaccurate, misleading or in violation of the privacy or other rights of the student.

Student records shall be forwarded to other school agencies upon request. A high school student may grant authority to the District which permits prospective employers to review the student's transcript. Parental or adult student consent shall be required before the District may release student records other than to a school agency or organization, except as otherwise provided by law.

A grades report, transcript, or diploma shall not be released until a student has made restitution for damages assessed as a result of losing or damaging school materials or equipment. If a student has transferred to another school District that has requested the student's records, but the student has an outstanding fee or fine, only records pertaining to the student's academic performance, special placement, immunization history and discipline actions shall be sent to the enrolling school. The content of those records shall be communicated to the enrolling District within two school days and copies of the records shall be sent as soon as possible. The official transcript will not be released until the outstanding fee or fine is discharged. The enrolling school shall be notified that the official transcript is being withheld due to an unpaid fee or fine. However, for students who meet the definition of homeless, the District will make all the student’s records readily available to the enrolling school regardless of outstanding fees or fines.

The superintendent shall establish procedures governing the content, management and control of student records.

Cross References:

Regulation:

Legal References:

  • 20 U.S.C. 1232g Family Education Rights and Privacy Act
  • CFR 34 , Part 99 Family Education Rights and Privacy Act Regulations
  • RCW 28A.150.510 Transmittal of education records to DSHS—Disclosure of educational records—Data sharing agreements—Comprehensive needs requirement document—Report.
  • RCW 28A.195.070 Official transcript withholding – Transmittal of information
  • RCW 28A.225.151 Reports.
  • RCW 28A.225.330 Enrolling students from other Districts — Requests for information and permanent records — Withheld transcripts — Immunity from liability — Notification to teachers and security personnel — Rules
  • RCW 28A.230.120 High school diplomas — Issuance — Option to receive final transcripts —Notice
  • RCW 28A.230.180 Educational and career opportunities in the military, student access to information on, when
  • RCW 28A.600.475 Exchange of information with law enforcement and juvenile court officials – Notification of parents and students.
  • RCW 28A.605.030 Student education records – Parental review—release of records—Procedure.
  • RCW 28A.635.060 Defacing or injuring school property — Liability of pupil, parent or guardian — Withholding grades, diploma, or transcripts — Suspension and restitution — Voluntary work program as alternative — Rights protected
  • RCW 40.24.030 Address Confidentiality Program — Application — Certification
  • Chapter 246-105 WAC Immunization of child care and school children against certain vaccine-preventable diseases
  • Chapter 392-172A WAC Rules for the provision of special education
  • Chapter 392-182 WAC Student Health Records
  • Chapter 392-415-WAC Secondary Education- standardized high school transcript
  • WAC 181-87-093 Failure to assure the transfer of student record information or student records
  • WAC 392-121-182 Alternative learning experience requirements
  • WAC 392-122-228 Alternative learning experiences for juvenile students incarcerated in adult jail facilities
  • WAC 392-500-025 Pupil tests and records — Tests— School District policy in writing
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