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Regulations Manual

Administrative Regulations Manual & Procedures

Under Policy Governance®, within the directives and limitation listed in the Board Governance Policies, the Board delegates the development and implementation of Administrative Regulations and procedures to the Superintendent and staff, except in regard to issues for which they are mandated by law to take direct action. A comprehensive review and revision of all District policies and procedures was completed between August and December 2015, and the conversion to an Administrative Regulations Manual was completed on February 1, 2016.

Regulations establish legal records and standards of conduct for the school district. Regulations can provide a bridge between the School Board's philosophy and goals and the everyday administration of programs.

The Issaquah School District is continually updating Regulations and procedures to keep current with state laws and regulations as well as best practices. Regulations or procedures on this website may be in transition or in process of being revised. Please contact Tricia Romo, Public Records Officer, if you have a specific policy question or to double-check on a Regulation.

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6000 - Administration and Management Support

Purchasing Bids and Contracts - 6220


Code: 6220

Adopted: 9/13/1997

Last Revised Date: 9/1/2016

Related Procedures:

When the cost of any supplies, equipment or furniture shall exceed $40,000 but be less than $75,000, informal quotations may be solicited from responsible vendors in lieu of formal bids. The superintendent shall establish bidding and contract awarding procedures for all purchases of furniture, equipment, or supplies (except for books), the cost of which is estimated to be in excess of $40,000.

Whenever in the opinion of the District, the cost of any supplies, equipment, or furniture shall exceed $75,000, public bidding shall be called for by issuing public notice placed in at least one newspaper of general circulation within the District once each week for two consecutive weeks, unless a statutory exception permits another contracting option. Clear and definite specifications shall be prepared and made available to all vendors interested in submitting a bid. For purposes of this Regulation, a lease-purchase agreement, whereby the District may own the property at the end of a lease term, shall be subject to the same conditions as an outright purchase.

The District may make improvements or repairs to its property through a department within the District and without competitive bidding when the total of such improvements or repairs does not exceed the sum of $75,000. Projects estimated to be less than $300,000, may be awarded to a contractor on the small works roster, pursuant to the District’s small works roster process. Whenever in the opinion of the District the cost of any Public Works shall exceed $300,000, public or “formal” bids shall be called for by issuing a public notice, unless the District is authorized by law to use an alternative procurement method to waive public bidding.

For any public works contract expected to cost over $1,000,000.00, the contract documents shall require that bids include the names of subcontractors who will do the heating, ventilation and air conditioning, plumbing or electrical work. On such projects, failure to name a subcontractor or the bidder for each such category of work renders the bid non-responsive and void. Naming more than one subcontractor for a category of work, unless different subcontractors are named in alternative bids, also voids a bid.

Bid procedures may be waived when authorized by law. Any time bid requirements are waived pursuant to this provision, a document explaining the factual basis for the exception and the contract shall be recorded and open for public inspection.

The Board may, by resolution, reject any and all bids and make further calls for bids in the same manner as the original call. The Board, through its Governance Policies, reserves the right to purchase through an inter-local cooperative agreement with another governmental agency provided such agency has complied with the bidding requirements that are applicable to school Districts.

The District shall include in each contract a proviso requiring the contractor to prohibit any of its employees who has ever been convicted of or pled guilty to any of the child-related felonies from working where he/she would have contact with public school children. The contract shall also provide that failure to comply with this requirement is grounds for immediate termination of the contract.

Legal References:

  • RCW 28A.335.190 Advertising for bids--Bid procedure--Telephone solicitation, limitations - Emergencies
  • 28A.400.330 Contractor employees--Termination of Contract
  • Chapter 39.04 Small Works roster--Contract award --Process
  • Chapter 39.10 Public Works
  • 39.30.060 Alternative Public Works Contracting Procedures Subcontractors must be identified- Substitution of subcontractors
  • 39.34 Interlocal Cooperation Act
  • 43.19.1911 Lowest responsible bidder
  • AGO 8402.00 - 1984 (2) Competitive Bidding on School District Transportation Contract
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