Field Trips

Field trips are defined as travel away from the school premises, under the supervision of a staff member, for the purpose of affording students a direct learning experience not available in the classroom. The District recognizes that field trips, when used for teaching and learning integral to the curriculum, are an educationally sound and important ingredient in the instructional program of the schools.

Field Trips fall under three (3) defined categories: 

  • Category 1 - Routine Field Trips. School-sponsored, school-chaperoned trips in the community or in the metropolitan area which can be conducted in one day.
  • Category 2 - Extended or Overnight Field Trips. School-sponsored, school-chaperoned trips which will take students a distance greater than 150 miles from school or necessitate that students be away from home overnight.
  • Category 3 - WIAA Athletic Field Trips. Expedited field trip process that pertains only to school-chaperoned, Washington Interscholastic Activities Association (WIAA) sponsored in-season and related post-season contests, including extended area and overnight trips. Out-of-season or non-WIAA events will be treated as Category 1 or Category 2 fieldtrips.

For parents/guardians

  • A Parent/Guardian Permission Form will be sent home for each student participant for parent/guardian signature. A signed form is required for each participating student and must be received at least five (5) days in advance of a Category 1 - Routine Field Trip or ten (10) days in advance for a Category 2 - Extended or Overnight Field Trips.  Parent/Guardian Permission Forms for Category 3 - WIAA Athletic field trips are collected pre-season.
  • Field trip permission forms are specific to each field trip. Permission forms are sent home via email or brought home by students.
  • Our parents/guardians often play an important supervisory role on school sponsored field trips. Parent/guardian chaperones are required to complete and submit a Volunteer Packet in order to participate.  Please visit the Volunteers page to complete the online Volunteer Packet annually.

For staff

  • In order for planning approval and final administrative approval, any proposed trip must meet the criteria listed under District Regulation 2320P.  Staff should refrain from discussing proposed field trips with students and parents prior to preapproval from the appropriate administrator.
  • Parent/Guardian Permission   Preplanning for acquiring parent/guardian permission is essential.  A signed parental permission form is required for each participating student and must be received at least five (5) days in advance of a Category 1 - Routine Field Trip or ten (10) days in advance for Category 2 - Extended or Overnight Field Trips. Send a Parent/Guardian Permission Form home with each student after filling in the destination, purpose, date, time, and type of transportation for the field trip.  Parent/Guardian Permission Forms for Category 3 - WIAA Athletic Field Trips are collected pre-season.
  • Category 1 - Routine Field Trip
    Preapproval application must be submitted 14 days in advance.  Checklist, forms, and timeline for submittal are provided in the Category 1 Field Trip Input Workbook.
  • Category 2 - Extended and Overnight Field Trip
    Preapproval process begins 45 days in advance. Checklist, forms, and timeline for submittal are provided in the Category 2 Field Trip Input Workbook.
  • Category 3 - WIAA Sponsored Field Trip/Activity Request Form
    The process to apply for final approval begins 7 days in advance.  Checklist, forms, and timeline for final approval are provided in the Category 3 Field Trip Input Workbook.
  • Additional Forms   Some field trip activities require specific permission forms or applications:
    • Field Trip (Ropes-Challenge Courses) Parent-Guardian Permission Forms.
    • Walking Field-Activity Trip-Parent-Guardian Permission Forms.
    • Application for Field Trip-Use of Watercraft Forms.
    • Permission - Risk - Water Activity Forms.
  • Transportation   Building staff shall make requests for transportation through their building secretary/bookkeeper. Requests for buses for student transportation are submitted to the Transportation Department electronically through the Triptracker system. Failure to follow these procedures will result in a denial of the field trip request. The Transportation Department contact for field trips is the Field Trip Dispatcher - 425.837.6329.

Field trip regulation and related forms and procedures

  • Find all regulations, procedures, and forms involving field trips in the District Regulations Manual Section 2000: Instruction. 2320 Field Trips, Excursions, and Outdoor Education.
     
  • When District-owned bus transportation is not available, private vehicles may be used, provided the drivers are licensed, 18 years of age or older, and carry adequate insurance. All drivers of private vehicles must complete and submit all required forms: Driver of Private Vehicle Agreement, Parent/Guardian Voluntarily Providing Transportation During School, Authorization To Transport Students and the DOL Abstract of Driving Record Release of Interest Form if applicable.